Privacy Policy

Legalspark Management Inc. is committed to maintaining the accuracy, security and privacy of personally identifiable information in accordance with applicable legislation.

This Privacy Policy is a statement of principles and guidelines concerning the protection of personal information belonging to participants in the Marine & Energy Symposium of the Americas (“MESA”), its service providers, and other individuals.

Consent

BY SUBMITTING PERSONAL INFORMATION TO LEGALSPARK MANAGEMENT ING. OR ITS SERVICE PROVIDERS AND AGENTS, YOU AGREE THAT WE MAY COLLECT, USE AND DISCLOSE SUCH PERSONAL INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY AND AS PERMITTED OR REQUIRED BY LAW.

Subject to legal and contractual requirements, you may refuse or withdraw your consent to certain of the identified purposes at any time by contacting Legalspark’s Management Inc.’s chief privacy officer, suite 700 - 155 University Avenue, Toronto, Ontario, M5H 3B7, Canada, 416-203-9500.

If you refuse or withdraw your consent, we may not be able to provide you or continue to provide you with the service or information which may be of value to you.

What Personal Information Do We Collect?

For the purposes of this policy, “personal information” means information about an identifiable individual as defined from time to time in applicable privacy legislation. Generally speaking, personal information does not include what is considered business contact information: your name, title or position, business address, telephone number, facsimile number, or e-mail address.

The types of personal information that Legalspark Management Inc. may collect about you includes your name, address, telephone number, email address, billing or account information, and information incidental to hosting MESA events.

Why Do We Collect Your Personal Information?

Legalspark Management Inc. collects, uses and discloses personal information in connection with the production of MESA.  In this regard, we may collect, use and disclose your personal information for the following purposes:

  • conference registration
  • payments
  • hotel accommodations
  • organizing local activities
  • advising upcoming events and offers
  • providing attendees’ registration list to all delegates

When Do We Disclose Your Personal Information?

From time to time, Legalspark Management Inc. may disclose your personal information:

  • when we are required by law to do so, for example if a court issues a subpoena
  • when you have consented to the disclosure;
  • when the services we are providing require us to give your information to a third party, for example to a hotel
  • to establish or collect fees
  • third party administrative services (where the third party is bound by our privacy policy), for example computer back-up services or archival file storage
  • if the information is already publicly known.

Subject to the terms above, Legalspark Management Inc. is committed to maintaining Your privacy and does not store your credit card information and such information is not provided to third parties for any purpose including sale, rental or sharing, except for payment purposes to its credit card handler, Elavon Canada.

How May You Obtain Access to Your Personal Information?

You may ask for access to any personal information we hold about you.

Summary information is available on request. More detailed requests that require archival or other retrieval costs may be subject to a disbursement fee.

Correcting Errors

If Legalspark Management Inc. holds information about you and if you can establish that it is not accurate, complete and up-to-date, we will take reasonable steps to correct it.

Privacy and our Website

Cookies - We may use a browser feature called a 'cookie' to collect information such as the type of Internet browser and operating system a visitor uses, the domain name of the website from which the visitor came, date and duration of the visit, number of visits, average time spent on our website, pages viewed and number of cookies accumulated. A cookie is a small text file containing a unique identification number that identifies the visitor's browser, but not necessarily the visitor, to our computers each time our website is visited. Unless a visitor specifically informs us (e.g. by registering for an event or sending us correspondence from the website), we will not know who the individual visitors are.

In addition to the identified purposes described above, we may use this website information and share it with other organizations with whom we have a commercial relationship to measure the use of our website, to improve the functionality and content of the website, and to facilitate usage by visitors.

E-Mail Communications - Occasionally, we may send marketing or promotional e-mail communications to you with information that may be useful, including information about MESA events and third parties with whom we have a relationship. You may contact us any time if you decide you do not want to receive any future marketing or promotional e-mails.

Links - Our website may contain links to other websites which are provided as a convenience only. Visitors are advised that other third party websites may have different privacy policies and practices than Legalspark Management Inc., and Legalspark Management Inc. has no responsibility for such third party websites.

Photography and Recordings 

You acknowledge that you and your guests and will be participating in the MESA 2018 Event during which photographs and audio and visual recordings may be made and which may be displayed during future MESA 2018/Legalspark Management Inc. activities or events and in MESA 2018/Legalspark Management Inc. promotional material, in various formats including but not limited to print and electronic format, including on the internet via MESA 2018/Legalspark Management Inc.  website or social media websites  and you understand that the photographs, videos and audio recordings produced may contain recognizable images, which is considered personal information. You also understand that the photographs, video or audio recordings of you or of your guests may be circulated widely and that, if posted on MESA 2018/Legalspark Management Inc.’s website or on any other websites, they will be available to the public. You also understand that MESA 2018/Legalspark Management Inc.  has no control over, and is not responsible for, the use or misuse of materials available on the website(s), including any photographs, video or audio recordings of you or your guests. For the purpose stated above, you and your guests consent to be photographed, video recorded and/or audio recorded by MESA 2018/Legalspark Management Inc. and/or its authorized representatives. You and your guests also give permission to MESA 2018/Legalspark Management Inc. and/or its representatives and to users of the MESA 2018/Legalspark Management Inc.  online searchable image bank or equivalent to use, reproduce, publish, transmit, distribute, broadcast and display

Photographs/images, videos or audio recordings that contain your or your guests’ images or voices, with or without your respective names associated with them in any current or future MESA 2018 /Legalspark Management Inc., or of their successor entities’ material, publications, multimedia productions, video, displays, advertisements and on the MESA 2018/Legalspark Management Inc. website, social media websites or platforms and other current or future media, without further notice to you or your guests and without your prior approval of the finished/completed photographs, videos or audio recordings.

Cancellations and Refunds Policy:

The Company will be pleased to honour the following policy in the event that You are no longer able to attend MESA 2018:
For cancellations received by March 1, 2018 – 100% refund
For cancellations received between March 2 and March 30th, 2018 – 50% refund
For cancellations received on or after April 1st, 2018 – 0% refund
Please note that all cancellations must be sent in writing. All refunds, if issued, will be provided by cheque to you.

Changes to the Privacy Policy

Legalspark Management Inc. reserves the right to modify or supplement this Privacy Policy at any time. If we make a change to this Privacy Policy, we will post such changes on our website and make such revised policy and changes available upon request to the Legalspark Management Inc. chief privacy officer.

Further Information

Legalspark Management Inc. has appointed Rui Fernandes as Chief Privacy Officer to oversee compliance with this Privacy Policy and applicable privacy laws. Mr. Fernandes may be contacted as follows:

Chief Privacy Officer
Fernandes Hearn LLP
155 University Ave. Suite 700
Toronto M5H 3B7, Canada
Tel: 416.203.9500
Fax: 416.203.9444

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